Structured documentation process for receiving and recording incident reports with consistent intake procedures.
IRP-INT-001 provides a structured documentation process for receiving and recording incident reports. It defines a consistent method for capturing initial incident details, classifying severity, preserving preliminary evidence, and routing the incident record to the appropriate response function.
What This Protocol Covers
Initial notification capture from any reporting channel. Standardized intake form completion with required data fields. Preliminary severity and impact classification. Affected-party identification and notification. Evidence preservation instructions at the point of intake. Intake record routing and acknowledgment. Intake completion verification.
Who This Protocol Is For
Operations managers, incident coordinators, front-line supervisors, and administrative staff responsible for receiving and recording incident reports. Applicable to non-safety operational incidents including process failures, system disruptions, and procedural deviations.
Operational guidance only — not legal, HR, or regulatory advice.
Every protocol includes a stated purpose and scope definition, trigger conditions and activation criteria, a roles and responsibilities matrix, step-by-step operational sequences with defined timing, required documentation lists, stop-and-escalate points, common failure modes with prevention measures, editable implementation checklists, implementation guidance for organizational adoption, and version history.