Structured documentation process for employee departures with emphasis on access removal and equipment recovery.
EOP-OFF-001 provides a structured documentation process for employee departures, with particular emphasis on access removal and equipment recovery. It establishes a defined sequence for revoking system access, recovering physical assets, completing knowledge transfer documentation, and closing the employee record.
What This Protocol Covers
Departure notification processing and timeline establishment. System access identification and revocation sequencing. Physical access removal, including badges, keys, and facility credentials. Equipment and property recovery, including devices, documents, and organization-owned materials. Knowledge transfer documentation for role continuity. Final records assembly and retention.
Who This Protocol Is For
Operations managers, HR coordinators, IT administrators, and facilities personnel responsible for executing employee departures. Applicable to voluntary resignations, retirements, and transfers.
Operational guidance only — not legal, HR, or regulatory advice.
Every protocol includes a stated purpose and scope definition, trigger conditions and activation criteria, a roles and responsibilities matrix, step-by-step operational sequences with defined timing, required documentation lists, stop-and-escalate points, common failure modes with prevention measures, editable implementation checklists, implementation guidance for organizational adoption, and version history.