Structured documentation process for collecting, organizing, and indexing evidence during active audit fieldwork.
ARP-EVD-001 provides a structured documentation process for collecting, organizing, and indexing evidence during active internal audit fieldwork. It defines how evidence requests are received, assigned, tracked, quality-checked, and assembled into organized evidence packages.
What This Protocol Covers
Evidence request receipt and logging. Collection assignment and responsibility tracking. Evidence retrieval from source systems and physical records. Indexing standards and naming conventions. Quality verification for completeness and accuracy. Chain-of-custody documentation where applicable. Evidence package assembly for auditor review. Evidence retention and post-fieldwork filing.
Who This Protocol Is For
Compliance coordinators, operations managers, records management personnel, and department staff responsible for producing evidence in response to internal audit requests.
Operational guidance only — not legal, HR, or regulatory advice.
Every protocol includes a stated purpose and scope definition, trigger conditions and activation criteria, a roles and responsibilities matrix, step-by-step operational sequences with defined timing, required documentation lists, stop-and-escalate points, common failure modes with prevention measures, editable implementation checklists, implementation guidance for organizational adoption, and version history.